Mark J. Griffin, PhD was the founding headmaster of Eagle Hill School, a school for children with specific learning disabilities. This post originally appeared on our ParentSquare Learning Network blog on September 28, 2020. I look forward to talking to you soon! If youre feeling up to it, you can also record a quick video of yourself and send it via email (or direct message through ParentSquare). Whether you choose to send the poem to your parents or send it as a physical mail, youll want to make sure that the content is appropriate for the age of the child. If you cant find positive email to parents examples, try rephrasing your words to reflect your feelings. Its so important to me that homework is meaningful, not stressful. Often it is important to come up with the right kind of message to the parent. We know that teachers and parents want to share experiences and stay connected, but. Communicates something POSITIVE 2. Open Records Requests: 3 Challenges for K12 Education. Over time, many become discouraged and stick to the minimum effort route: a couple of conferences per year and an occasional note. The parent is also likely to tell their child about the call, reinforcing the positive behavior your student showcased. It can be best to deal with difficult, sensitive, or complicated issues via a call or meeting. If can be difficult to expertly craft a follow-up email to parents. In the same Edutopia article, Aguilar mentioned some parents had never received positive calls home. Luckily, now more than ever before, mass communication tools are making it easier for parents, students, and teachers to stay connected. Model the behavior you want your kids to imitate. Thanks for reaching out about this. Teaching parents the importance of wh questions: why, what, who or where questions will help them motivate their child to go beyond dry facts and think more deeply. Any conversations about issues (learning, behaviour, disagreements etc.) Invite parents to email you with questions and concerns. In fact, the significant influence of positive school-to-home communication is becoming more and more well-known within the education landscape. However, you must remember that parents have other priorities, which may make your subject line more powerful than the content of the email. You might like to share it with colleagues or display it in your staffroom! In the past, teachers reaching out to parents would most likely mean that a child is misbehaving or having learning difficulties. Your child has been working hard and learning new things this summer. We will be working on addition and subtraction with numbers. Per district policy, an alternate assignment will be given to [STUDENT]: [NAME OF ALTERNATE ASSIGNMENT]. Is it allowed? Let me know if you need any help completing the form! Disclaimer: I have no affiliations with Mailchimp although Im quite familiar with the software, having been a customer for nearly a decade. Use a specific subject line that will attract the attention of parents. What was the most interesting/ the hardest task today?, 6. There are lots of benefits to be enjoyed. Im glad you let me know. The shortcut for plain text is Control+Shift+V on a Windows PC, The Mac shortcut is Option+Shift+Command+V, You can also right click and select Paste as plain text. These poems can include lullabies, rhymes, and wise words from famous poets. You can help them develop their confidence by offering them a variety of activities and encouraging them to try something new. Here are some examples of general email intros for parents: Dear Parent/Guardian, Thank you for coming to parent-teacher conferences. Its also best to avoid things like humour or sarcasm. Dear Parent/Guardian, We are very happy to have your child in our class. You can use merge tags to insert names automatically in an email (dont worry, its very easy to do!). Im sorry to hear that you were caught off-guard with last weeks [TEST/QUIZ/EVENT]. While we believe that all of the elements are important, one that teachers can easily act upon is establishing effective communications. [Name] seems to be grasping these concepts quickly and Im excited to see how far we can go with them! Lastly, the importance of in-person communication is something one cannot stress enough. After much thought and number crunching, we discovered that our top early adopters mastered 5 elements of parent-teacher partnership. Share pictures from the first day of school. Its important to me that homework is meaningful, but also that each of my students is challenged appropriately. Email can replace the need for printing off endless paper notes, writing in diaries, or organising time consuming meetings. I hate to think [STUDENT] has been feeling confused or lost in class. Please find below some resources that may be useful as you work with your child at home. After much thought and number crunching, we discovered that our top early adopters mastered 5 elements of parent-teacher partnership. Thanking a particularly involved parents in a class newsletter will boost their confidence and give a sense of achievement while encouraging others to follow suit. Thank you for sharing these tips. Tip: Paste the copied text into an email as plain text. Dont forget that the praise you give students can promote either a fixed mindset or a growth mindset. You can write out a response addressing these questions and save it. We talked about the why and the what of parent communications, now we are down to the how.. See this example email to learn how to frame your message to get the best response. When parents see their name on the email, theyll believe immediately that the email pertains to them and was sent specifically to them. Email is a favourite form of communication for many people regardless of their location, age, or confidence with technology. Show that you notice their child and that you do really care. BCC shouldnt be used to let people eavesdrop on conversations. Holding a weekly reading competition or choosing a Student of the Week and sharing their successes with parents creates an atmosphere that makes parents comfortable and willing to partner with you should the problems arise. Using a simple shortcode, you can set up your emails to pull the name of your parents and address them personally with each email. He even grasped the concept of adding decimals very well when I introduced it in class today. Thats a great idea! Im sorry to hear that you were caught off-guard with last weeks [TEST/QUIZ/EVENT]. The tone should be positive, and you should address the parent by name. This is [your name], [student name]s teacher. Sharing a heart-warming story or fun photos from the trip helps parents feel connected to their child experiences and school activities. CC (carbon copy) means you include others in the email correspondence and all recipients can see their email addresses. You probably already have a work email address, or you can set up a new Google account if you need to (e.g. That will be such a great learning experience for [STUDENT]. Im so glad you reached out. Its important to remind parents of these guidelines (in an easy to read format). So, writing notes home to parents does many things: 1. A menu will appear and you click on the account you want to use. The key to successful communication is sharing frequent positive messages to build trust and over time, a It is with positive remarks that I want to inform you of the great academic improvement that your son has achieved this year. Its important to remain kind but confident when emailing parents, and you can achieve this by remembering the 3Cs of communication: be courteous, use correct grammar, avoid slang, and avoid using too many emojis. Want to share appreciation of parent support? 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Im so glad they are starting to feel comfortable and confident enough to share their thoughts with the class!. An inspiration they care so much about our class. Weve also been working on writing letters and other forms of communication, which is something [Name] struggles with but loves doing! This is where a teacher can lead the way and share effective learning support strategies. I missed you while you were at school. I wanted to share some inspiring updates. I saw them earnestly say thank you after I gave him a new pencil after his first one broke. Then you can copy and paste them into emails as needed. However lately there have been downtime moments when several assignments have been left undone or submitted late. I trust you have observed the positive attitude that John has been having since the year began. Heres an intro and outro of what you could say in a follow-up message: There you have it! We are wired not only to connect to the people we interact with, but to act like them and to be like them. Makes both parties feel pretty great! While its best to keep your email communication personalised, canned responses can be a useful tool for busy teachers. *Note: While it may seem like this approach adds more to your workload, it actually takes less time to hop on a phone call than it would to scan the relevant materials, transcribe or copy-paste all the feedback you gave the student, and copy and paste relevant sections of the rubric, etc. I saw them re-organize their binder it's looking very put together! ParentSquares direct messaging offers real-time translation to 100+ languages, ensuring equitable communication. . Find more information on inviting parents here. Let me know whether [SPECIFIC TIME] or [SPECIFIC TIME] works better for me to call. We will also review some of the skills [Name] has been working on in class, like reading comprehension and problem-solving. Obviously you would start out with a personal greeting and adjust the response as necessary. In this Edutopia article, teacher Elena Aguilar experimented with this idea by calling parents to share something great their kid did in class that day. Positive language in emails to parents can help a child view learning as a journey, rather than as a chore. Id love to hear from you! Media inquiries:media@understood.org(preferred) or646-757-3100. Building a childs confidence is a crucial part of their development. . Use of this website is subject to our Terms of Use and Privacy Policy. One of the most important things weve learned as an education technology company so far is this: tools dont work on their own. This will help me with my assignments. Hi Aubrey, Children learn best by example, so try to include an example of kindness in your email. ", As a teacher, your student is someone I can't imagine class without!, "Your student was so focused today. Objective Email Examples 1. It also shows that you care about the student and want them to succeed! Can you ask [STUDENT] to [TALK WITH/EMAIL] me about this today? Weve learned that in our most engaged classrooms teachers and parents make an effort to communicate often, with both sides feeling encouraged and comfortable with initiating the exchange. Copyright 2014-2023 Understood For All Inc. teachers guide to having difficult conversations with families, break down barriers to better engage with families, tips for building a positive relationship. Here are some examples of emails that are more effective at conveying your appreciation and kindness. Easy documentation for your records! Kids love to see acts of kindness, so make sure to model it in your own life. 1. We recently had the local soccer club come in for a presentation and they would be a fine option for you. Trust you are doing well. Sharing special moments opens a channel to honest and direct one-to-one communication with a parent, which over time can build trust to discuss other important issues. Vlada Lotkina is the CEO of ClassTag, a simple and powerful communication and scheduling platform that brings research-based practices to help teachers turn parents into partners and improve the quality of family support in education. I know, I know it seems like a daunting task to reach out to all your parents but it becomes a lot more doable if you tackle a few each day. Hello Ms. Guo, I am writing with some great news about Jason! Here are some ideas: Letting parents know you value and support their child with a personalized note will go a long way in creating a more welcoming classroom environment and encouraging parent engagement. Have them narrow their selection to about 15-20 words or phrases that speak to them. Secondly, even in the most connected classrooms, its simply impossible to satisfy everyone parents communication preferences can differ dramatically. Be sure to include a closing note and your contact information at the bottom of the letter. Positive notes helps teachers build relationships with students, You can send emails to your whole list or a select audience. With our support Sue, is destined for great things. Positive Emails to Parents Find below samples positive of emails you can send to parents Subject: Impressive Academic Performance Dear Mr. Austin, It is with positive remarks that I want to inform you of the great academic improvement that your son has achieved this year. We still have a few spots available, and we would love for you to come and see our school first hand. First, lets imagine youre a parent. The Dos and Donts of Working from Home: 17 The Office Gift Ideas That Will Make 15 Really Funny Gifts for Work Colleagues. Webcommunication. Avoid handing out your personal email. Let me know whether [SPECIFIC TIME] or [SPECIFIC TIME] works better for me to call. Help support a growth mindset by praising effort and positive change! Hear aboutmy latest posts and resources. Consult with a school leader. As it turns out, this one video significantly impacted student success by dramatically increasing the number of projects completed. She has been teaching and offering part-time accounting services for the last 10 years. WebSample Letter to Parents Dear Parents/Guardians, Hi. Farewell Email to Colleague Leaving The Company |13 One On One Meeting Request Email Sample | Email to Confirm Interview | 19 Example Templates, Sample letter to Parents About Academic Concerns. Instead, parents prefer email (NSPRA, 2011) and other digital means, such as online blogs, online newsletters, online calendars of events and/or homework, text messaging, and websites. 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Make sure to include a closing note and your contact information at the bottom of the are... Sharing a heart-warming story or fun photos from the trip helps parents feel connected to their about. Been downtime moments when several assignments have been downtime moments when several assignments have been downtime when. Parentsquares direct messaging offers real-time translation to 100+ languages, ensuring equitable positive emails to parents examples into an email plain. About issues ( learning, behaviour, disagreements etc. one that and... A school for positive emails to parents examples with SPECIFIC learning disabilities and stay connected, but these and! Try something new to parent-teacher conferences tip: Paste the copied text into an email as plain text increasing... Students is challenged appropriately been downtime moments when several assignments have been left undone or submitted late need! 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